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 Community Information

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Web site Administrators - GEORGE FENCIK & ROBERT RICHARDS

From Your Manager…                     MAY  2012

Kathy Ayres, Community Manager              

Wentworth Property Management

May is a busy month!  We have 2 big holidays;  Mothers Day & Memorial Day and both are days we pay tribute. 

Mother’s Day is celebrated this year on Sunday, May 13^th.  A day we set aside to honor  “Mom”.  I wish all the Mom’s out there a very Happy Mother’s Day!  Enjoy the day!

Then we have Memorial Day observed on Monday, May 28th; a day we should fly our flags and pay tribute to the soldiers who have given their lives to protect our country.  A little fact about Memorial Day… Memorial Day is always the last Monday in May. Originally,  Memorial Day was a day set aside to honor the Northern Civil War soldiers that died.  Today it celebrates all war soldiers that have died.

 Save the Dates:

·       Bocce Starts May 22^nd

·         Board Meeting May 21^st

·          Pool is Open the weekend of May 26^th , 27^th  and 28^th . 

·       May 28th, the Association Office will be closed Monday,  in observance of Memorial Day.

·       Memorial Day Party May 28^th

·       Pizza Parties are held the last Friday of every month.

 What’s New: 

The Irrigation system has been turned on, this is about 3 weeks earlier than usual due to the warm temperatures and drought conditions.  

The 2012 Pool Rules have been categorized for easier reading.  We have enclosed a copy of the Pool Rules in this Newsletter.  Please read through them carefully and recognize everyone has the same responsibility at the pool.  We want everyone to have a great safe summer!

Candlewood Pool Management Company will be enforcing the pool rules.  You are required to present your pool badges at the pool gate and sign in with the lifeguards (no exceptions).  All residents/guests must use the side entrance on Cedar Village Blvd. to gain access to the pool area.  No one should be going through the clubhouse to access the pool.  Remember to bring your towels, as the pool furniture has been refurbished and you must put down a towel on the chairs and chaise lounges when you are using them.

BBQ Grill Safety -  Yes, it’s that time of year again – sunny days, beach days, grilling dogs and burgers outside, swimming, and well, just being outside in general!  But, please use caution when you are using your propane grill.  The grill should be at least  five feet away from your home.  This is for the safety of you and your neighbors and it is also the Fire Code. 

May is a beautiful month, a great time to be outside and clean up your garden beds.

WORK ORDERS for: Irrigation

Fill out the work order form and request an appointment with the contractor for an evaluation and an estimate.  Management will forward your request to the contractor.  Work Order forms are located on the literature rack outside the management office.  As always, thank you for your cooperation.

Maintaining your Home and Property:

If you wish to add your own weed control or fertilizer applications in addition to the commercial applications, you are encouraged to do so. 

The DEP monitors and regulates the amount of  well water we are allocated..  If you feel you need more water than what we have been allocated for watering,  you may water your lawns and are encouraged to do so.

Clubhouse Watch Volunteers:  Clubhouse Watch began  on  April 16^th.  If you are interested in volunteering please contact Ray Patnaude.

Please Mark Your Calendars for the 2012 Board Meeting Schedule

May 21   (Board Reorganization)

June 18

July 16

August 20

September 17

October 15

November 19

December 17 - Budget Presentation

All meetings are held in the clubhouse ballroom at 7:00PM.  We welcome your comments and encourage you to attend the Board meetings, as often as possible, in order to support the decision making process.  Dates are subject to change.

Regular Management Office Hours

The office is open on Monday, Wednesday and Thursday only – 9:00 AM to 5:00 PM.   The office phone number is 732-714-8720.  Please note: Wednesday, May 16^th the office will open at 12 Noon.

Where to Mail Your Association Payment:

For those who pay by check, you must mail your payment to the address on your coupon.  Here is the new address:

 Your checks should be made payable to: Cedar Village HOA

Please mail your coupon and check to:

Cedar Village HOA

C/o Wentworth Property Management

P O Box 11980

Newark, NJ  07101

Unfortunately, Management is not permitted to take any payments in the office.

Selling Your Home

Please be reminded that if you are selling your unit, please advise the buyer or your attorney to contact The Wentworth Resale Division online at www.wentworthmgt.com and download the Request for Resale Certificate form.  The Wentworth Resale Division provides documents to the buyer/seller’s attorneys that are required by the mortgage companies such as the Insurance Certificate, confirmation of Association fees owed at closing by both buyer and seller. It is a “one- stop-shopping” for the buyer /seller and it is for the protection of both the buyer and the seller

Remember to terminate your direct debit BEFORE you close on the sale of your home.  Failure to do so may result in the association fee debited from your account after you sell your home.  It is very important that you leave a forwarding address, in case we need to reach you after you close.

Transfer of a Deed:  Did you know that all new owners, even if it is a transfer into someone else’s name is considered a “sale” and requires new owner fees to be paid…. $300.00 Working Capital Fund contribution and $450.00 Reserve Fund Contribution.  Also, 2 months pre payment of Assoc fees are required to be paid at closing.  These fees are non refundable.

Direct Debit, anyone?  The Wentworth Group offers a free service called Direct Debit – Bank United will withdraw the monthly payment from the account of your choice on the 3^rd -  5^th business day of every month.  No more writing checks! No more late fees! The forms are located on the literature rack outside the management office.

Don’t close your Direct Debit Bank Account until You Terminate Your Direct Debit Account with Wentworth.  Bank United will charge a $45.00 fee for a returned check , Insufficient funds or a closed account that cannot be debited. You must fill out a Termination of Direct Debit Form and mail it to Wentworth to the address on the form.  Do not close your bank account until you have received confirmation from Wentworth as to when the last payment will be debited.   The Termination Form is on the Literature Rack in the Clubhouse Lobby.  Mail it to the address on the form.  Fees are not refundable.

Alterations and Modifications - ARC Requests:

Just a reminder… any alterations made to the outside of your home must first be approved by the ARC committee and the board of trustees. There are no exceptions.   An ARC form can be picked up in the clubhouse lobby. Once it is filled out by the homeowner, it needs to be returned to the management office for approval by the ARC Committee. Please allow up to 4 weeks for approval.  Once approval is made the homeowner will be notified. Thank you in advance for your anticipated cooperation. 

Some Helpful Information on being a Homeowner at Cedar Village: 

Since there are many new owners at Cedar Village, here is some helpful information and reminders about the responsibilities of being a Homeowner:

The streets are owned by Township and the Township is responsible to maintain them.

The sidewalks are owned by the Township, but the Homeowner is required to maintain them, such as repairing cracks and replacing the slabs.

Mailboxes are the property of the homeowner and are maintained by the homeowner.

Garbage Cans MUST be stored in the garage.

All utilities, cables, and wiring that services your home; such as electricity, phone service, gas, cable, water, and sewer lines that services your home is your responsibility. You should contact the service provider when it comes to installation, or repairs. Your service provider’s phone number is located on the bill they send you.  It is helpful to have your account number available when calling. The Association does not maintain these services for you; you must contact your provider in order to have your services repaired or to find out why you may be experiencing problems.

Some Helpful Information   continued…

The utility boxes that may be located on your front or side lawns belong to Verizon and/or Comcast.  If the box cover is tilted, or the wires are sticking out, call Verizon and Comcast, it is their responsibility to repair and maintain their equipment.  Check your utility bills for the phone number to contact these companies.  These boxes are not common property and are not and it is not the responsibility of the Association to make these service calls, maintain or repair the Verizon and Comcast boxes.  Thank you for your cooperation.

Irrigation: The Irrigation System runs throughout the development.  Well water is used and the watering is controlled by the Association Wells.   The amount of well water we are allowed to use is allocated to the Association by the DEP.  We cannot use more water than we are allocated.  Work orders are accepted during the time the irrigation system is on May through October.

If you want to add or remove a sprinkler head, the cost for this item is paid for by the Homeowner.  Fill out the work order form and drop it off at the Management office and the Irrigation contractor will contact you for an evaluation and an estimate. 

You may not engage an outside contractor to make any alterations to the irrigation system on your property or any common property.  You may not make alterations yourself.

If a sprinkler head that is on your property is not working properly or not working at all. Please fill out a work order form and give it to the management office. We will arrange a repair. If the homeowner has caused the sprinkler head to work improperly, such as planting a shrub or tree that blocks the head, the cost to relocate the head will be that of the homeowner.

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Lawns:  All lawns are mowed by a Commercial Landscaping Contractor.  Lawns are mowed on a 7-10 day basis, depending on weather conditions. Edging of the sidewalks and walkways are done periodically.  Weed control is done on an as needed basis as depending on the prevailing conditions of the season.  A Commercial application of Fertilizer on common areas and homeowner lots are on a prescribed schedule according to the contract.  Landscaping services are performed April through November. 

*A friendly reminder, The Association provides commercial applications and is not responsible for custom work on home owner lots such as individual lot seeding, installation of sod  or additional weed control and fertilizer applications.  You are responsible to maintain your property, as a homeowner.   

All objects on your lawn should be removed that you don’t want damaged, including wires that may be lying along your house or items placed alongside the driveways or walkways.  This includes all decorative items, flower pots and landscape lighting such as solar lights.

As a homeowner, you are responsible for what is on your property and you are responsible to move items that  could be damaged where the lawn mowers or weed whackers can be used.  It is your responsibility to prevent damage of your personal items. 

Trees:  Any tree on your homeowner lot is yours to maintain. 

The only trees that the Association will mulch are the trees located in the front of your house. The Homeowner owns the trees on your lot.  The Association provides the mulch, so the community has a consistent well kept look, not because they are the Association’s trees. 

Common Areas and Trees:  All common areas are maintained by the association.  Personal property should not be placed in the common grounds. Nothing should be affixed to common area trees such as nails and hooks or bird feeders.  These items damage the tree and may cause them to die or become diseased. 

NOT ONLY AN ASSOCIATION RULE, BUT A TOWNSHIP ORDINANCE THAT MUST BE FOLLOWED: 

•         ALL PETS SHOULD BE LEASHED AT ALL TIMES

•         PLEASE BE RESPECTFUL OF YOUR COMMUNITY AND YOUR NEIGHBORS          AND BE PRUDENT IN PICKING UP AFTER YOUR PET.

 Garbage Can Storage Reminders

Since we have new homeowners and they might not be aware of our Rules & Regulations some of our reminders bear repeating:

“Garbage cans must be regularly kept in the garage” and shall not be placed on any street, sidewalk, parking area or common property except when necessary for collection.  Thank you for your cooperation.

Check it out…  www.cedarvillageatbrick.com   don’t forget to check out the Cedar Village Website for current photos of Cedar Village events.  If you have anything you would like to see or a story you want to add to the website please email it to Cedarvillage@aol.com.   Check the “bulletin board” on the website for more information regarding your community.