 CEDAR
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Approved Minutes
CEDAR VILLAGE HOMEOWNER ASSOCIATION
Clubhouse, 7:05 PM
I. CALL TO ORDER/SALUTE TO FLAG
Board President, George Fencik, called the meeting to order at 7:04 PM.
II. ROLL CALL
Present: George Fencik, President; Art Pantaleone, Vice-President; Glenn Anderson, Treasurer; Ray Patnaude, Director; Cindy Pierce, Community Manager
Absent: Diane Ewing, Secretary
III. APPROVAL OF FEBRUARY 15, 2010 MINUTES
Ray Patnaude made a motion to approve the February 15, 2010 minutes. Glenn Anderson
seconded the motion.
Roll Call: George: Y Art: Y Glenn: Y Ray: Y
Motion approved.
Glenn began by announcing that there will be no special assessments. Glenn also stated
that the budget is $20,000 under in reserves from what the Association’s engineers
wanted.
Month YTD
Income $ 29,769 $ 59,230
Expense Total $ 34,650 $ 55,630
Revenues in Excess ($ 4,881) $ 3,600
Reserve Fund Analysis:
$ 88,355 @Mnsq Savings (60 mo. CD 3.21%) (10/06/14)
$ 60,159 @Hudson City (24 mo. CD 2.92%) (02/23/11)
$ 31,718 @Hudson City (12 mo. CD 2.19%) (05/07/10)
$ 61,900 @Investors (42 mo. CD 3.88%) (11/30/11)
$ 30,979 @Capital 1 (24 mo. CD 2.96%) (01/20/11)
$ 20,851 @First Trust (Money Market .25%)
$ 23,691 @First Trust (Money Market .25%) Capital Account
Total Reserves: $317,653
Transition Monies: $11,486 @First Trust (Transition Money Market
.25%)
Operations Account: $50,575 @Capital 1 (24 mo. CD 2.96%
08/25/11)
Total CD’s: $379,714
Operating Income: $138.00 Negative…Interest 28 day month-$38.00 Positive…YTD
Operating Expenses-
Administrative: $509.00 Positive…Insurance and Office Supplies
Landscape: $3000.00 Positive…Images could not landscape…SNOW.
Irrigation: $0.00.
Snow: $9411.00 Negative…Reserves $239.00 Positive.
Clubhouse: $442.00 Negative…Heating.
Pool: $0.00.
Reserves: $0.00.
Net Income: $4880.00 Negative for month…SNOW/ $3600.00 Positive YTD
Cindy reported that due to a number of mailboxes in the community being damaged by
the winters snowplowing operations, a list has been produced, and letters have been
mailed out to the affected homeowners asking what color new mailbox they would
prefer. (It was decided on by the Board of Trustees and Images Landscaping that new
mailboxes would be purchased and installed). Cindy requested that these homeowners
contact the office by the end of the week to let her know their color preference as the
mailboxes will take about two weeks to be delivered. If a homeowner does not wish to
have this particular mailbox installed they can purchase their own, and Images will
install it, but the cost will not be covered.
Cindy also stated that the broken treadmill in the fitness room is waiting on a part.
Fitness Lifestyles has been out to the clubhouse regarding the broken treadmill.
Cindy announced that the irrigation spring start-up dates are: April 14th, 15th, 16th, 19th
and 20th.
Lastly, there are a number of trees and branches that have fallen throughout the
community due to recent storm damage. A contractor that the Association has hired,
By Design Landscaping, will go through the entire community and address all
landscaping issues, including any damage to shrubbery.
Art stated that this is the last “winter” meeting for 2009-2010. Art also stated that he had two motions to pass. There was a meeting with Art, Tom from Images, and Joe from FBI. The motion is in two parts: it refers to the spring clean up and the winter clean up. The date of the estimate from By Design Landscaping to clean up the entire community due to winter storm damage is March 10, 2010. The amount of the proposal is $3950.00.
Art Pantaleone made a motion to approve the storm damage clean up proposal. Ray Patnaude seconded the motion.
Roll Call: George: Y Art: Y Glenn: Y Ray: Y
Motion approved.
Art announced that the spring clean up will take place the last week of March, weather
Permitting.
Irrigation spring start up will take place the middle of April, weather permitting.
Art also reported that the irrigation contractor, FBI, would like to install “mock rocks”
over the tops of the well “pipes” that are sticking out. Also, they need to install a
backflow preventer on the irrigation system at the clubhouse. These “requests” were
approved by the Board.
Art also commented that some homeowners had reported “census takers” knocking on
their doors. These people are not “census takers.” Do not let anyone in your home that
you do not know.
*ARC, Art Pantaleone
Art announced that there was one (1) ARC applications for March, and one (1)
Application was approved.
*Glenn Anderson
Glenn reported that he has been asked by several homeowners about the Association’s
insurance coverage/policies. Glenn explained that since the Association does not have
any employees, there is no need for Workers Comp insurance. Although, contractors
who do work for the Association need to have their employees covered with Workers
Comp, in case the workers get hurt. Glenn further stated that the Association has plenty
of insurance coverage. Glenn also stressed that if homeowners have any contractors
doing work on their individual homes, they need to ask for the contractors workers
comp insurance coverage.
*Social/Clubhouse, Diane Ewing
In Diane Ewing’s absence, George Fencik gave the social/clubhouse report. The next
Pizza Party will be held on Friday, March 26th. The Memorial Day Pool Party is being
hosted this year by residents of “Cedar Village Boulevard” Sue Coleman and Judy
Easter are the hosts.
The Ladies Spring Luncheon will be held at the Manasquan River Golf Club.
*Caregivers Volunteers of Central Jersey, George Fencik
George announced that Dominick Rappoccio asked if the Board would be willing to
have a representative from Caregivers Volunteers of Central Jersey attend the next
general community meeting. The Board will have them attend the April meeting.
Caregivers Volunteers of Central Jersey assist seniors who are homebound and cannot
drive anymore.
*Pool, Ray Patnaude
Nothing new to report.
*Neighborhood Watch, Ray Patnaude
Ray stated that if anyone is interested in volunteering for Neighborhood Watch they
should let him know. Ken Eustace is also still looking for help with the trash removal/
recycling at the clubhouse.
VII. BOARD MEMBER COMMENTS
Glenn announced that Bocce sign-ups will take place on April 24th, 2010 at 10:00AM
in the clubhouse. The cost is $24.00 per team. Additional players are always needed.
The Bocce season begins on May 18th, 2010 and ends on August 17th, 2010, for a total
of 14 weeks. The Bocce playoffs will take place on August 24th, 2010, if necessary.
The Bocce Luncheon is scheduled for August 31st, 2010 at 1:00PM in the clubhouse.
VIII. NEXT BOARD MEETING
George Fencik announced that the next Board meeting (Annual Meeting and Board
Elections) will take place on Monday, April 12, 2010 at 7:00PM.
IX. MOTION TO ADJOURN
Glenn Anderson made a motion to adjourn the meeting - seconded by Art Pantaleone.
Motion carried.
Meeting adjourned at 7:38 PM.